This document provides a clear and brief overview of the Medical Records Department and its policies. Included are links to pertinent policies and an instructional video demonstrating the use of our CD tracking system.
1. HMI Report Policy
CCA (Century Cures Act) requires that medical providers give patients immediate access to significant portions of the patient’s EHI (Electronic Health Information) upon request.
Click on the link to view the HMI Report Policy.
2. Medical Records Release Form
Patients can grant access to their medical records to family members or specific individuals when completing forms. If the patient did not provide such access and is now requesting for someone not initially listed to have access, a form must be completed.
Click on the link to view the HMI HIPPA Medical Records Release Form.
3. Healthmark
Houston Medical Imaging utilizes Healthmark for subpoena completion. Click to view essential information about Healthmark and its contact. (WE NEED THE FILE)
4. HIPPA Policy
Houston Medical Imaging HIPPA Policy
5. Outside Film Form
Houston Medical Imaging regularly receives external CDs from patients scheduled for upcoming scans or when their referring physicians seek a comparison. To maintain a record of the CDs received, it is imperative to complete a designated form and ensure it is stored alongside the external CD.
In most cases, patients will leave with their CD; however, after we store it for 2 weeks if the patient has not yet picked up the CD, we will proceed with mailing it to their home address on file.
Click on the link to view the Outside Film form.
6. Medical Excuse
Houston Medical Imaging issues medical excuses upon patient request. It is crucial to accurately complete the form, focusing solely on the date of service, and refrain from providing specific reasons for the visit. This ensures confidentiality and compliance with privacy regulations.
Click on the link to view the Medical Excuse Form.
7. Carestream
Houston Medical Imaging utilizes Carestream for image and report storage. This software will be used for viewing and printing patient image CDs.
8. Houston Medical Imaging Patient Portal
Houston Medical Imaging offers every patient the option to create a personalized patient profile, granting them access to their imaging records. The document attached has important information.